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Proceedings of the Regular
Meeting
The regular meeting of the County Board met March 20, 2008 at 9:00 A.M. and was called to Order by Chairman Leroy Ingrum. County Clerk Bill Downey led the pledge of allegiance.
Motion by Bill Weaver and second by Ted Perillo to approve the minutes of the February 21 meeting. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Dale Murphy and second by Chuck Davis to approve the General Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Chuck Davis and second by Jerry Lowery to approve County Highway Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Jack Ward, County Highway Engineer, proceeded through his agenda. Jack explained the Bridge Inspection Resolution. Jack explained some other possible litigation in regards to a resident that had road access problems due to water. Jack also explained the situation of being over budget to buy three tandems and a grader.
Motion by Bill Weaver and second by Chuck Davis to adopt the attached County Highway Resolution accepting the low bid of Allendale Gravel Company for materials to be used on Section #07-00264-00-BR. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Ted Perillo to approve the attached County Highway Agreement in regards to bridge inspections. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Chuck Davis to approve the attached County Highway Amendment in regards to the Highway Engineer inspecting bridges. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Bill Weaver and second by Dale Murphy to enter into the attached Agreement with Crawford County to construct a county line bridge. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Dale Murphy and second by Jerry Lowery to approve the County Clerk’s monthly report for February 2008. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Bill Weaver to approve the Circuit Clerk’s monthly report for February 2008. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Chuck Davis and second by Jerry Lowery to approve the Sheriff’s monthly report for February 2008. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Dale Murphy to approve the Treasurer’s monthly reports for January and February 2008. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Chuck Davis and second by Jerry Lowery to approve the Supervisor of Assessments’ monthly report for February 2008. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Todd Kuhn and Leroy Ingrum will look into getting the Courthouse flag pole painted. Chuck Davis asked when the union contract expires in the Circuit Clerk’s office and Terri Reynolds said she thought it was in November or December. Auditor Carol Holbert reported to the Board that the audit is not quite final. She presented the Board with drafts of the audit report and went through it with them. She said we should go back and amend the 2006-2007 budget to reflect the going over in the County Highway fund of Aid to Federal Road. Carol suggested adopting a policy on ambulance collections and she will prepare something. Carol also stated we need a vacation/sick policy for those employees not in a union. The Board stated they are working on it. Treasurer Sheri Higginbotham stated that she had collected $94,000 in mobile home tax in 2006-2007. This would not have to be distributed to local governments.
Motion by Ted Perillo and second by Dale Murphy to accept the audit draft as presented by Carol on this day. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Supervisor of Assessments Steve Turpin asked the auditor for clarifications on the fact that the money he collects for GIS goes back into the general fund. Treasurer Sheri Higginbotham stated that Steve needs a new line item for his GIS related expenses. Auditor Carol Holbert thought it would be easiest to amend his maps and property records line to reflect the extra expenses. Steve also discussed buying from Manatron rather than leasing for four years. Steve is also quoting the hardware from a local source rather than buying from Manatron. The Board took a straw poll and voted to let Steve pursue his option of buying rather than leasing.
Tiffany Macke reported on some upcoming programs to be presented and some that have recently been conducted. There is an Al-Trans meeting today to plan a district meeting regarding rural transportation. Casey is pursuing efforts to get a Peace Corps Fellow. Tiffany also reported on other available grant money.
Supervisor of Assessments Steve Turpin also mentioned that he plans to appoint Randy Smith as a part time Board of Review alternate. Sheriff Jerry Parsley submitted FOP proposals to the Board but he and Bill Weaver had to leave at 10:30 a.m. and the Board took a 10-minute recess. Steve Autor from Digital Communications addressed the Board in regards to additional charges proposed by Verizon. This would still be a significant savings and an upgrade of our phone system. Steve also proposed switching long distance from Excel at 6 cents to Power Net Global at 4 cents.
Motion by Todd Kuhn and second by Ted Perillo to switch long distance carriers from Excel and others to Power Net Global. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Ted Perillo reported that Illinois Department of Corrections has reviewed the schematic plan and it is approved. They will await preliminary architect plans. Todd Kuhn and Ted Perillo will get something in the Dodge Report in regards to the hiring of an architect. The ambulance employees have decided they do not need the new cots.
Motion by Ted Perillo and second by Todd Kuhn to enter into an agreement with the City of Marshall to run a fiber optic line from the Courthouse to the Jail and 9-1-1 at an approximate cost of $5,931.27. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Todd Kuhn reported on going to a meeting at Monticello for Illinois Association of County Board Members. Extension Service and Soil and Water have both been late in receiving State funds. Todd proposed sending a letter to the State and bringing this up to Roger Eddy and Dale Righter. Another problem is legislation making 18-year olds juveniles rather than 17 as it is now. Supervisor of Assessments Steve Turpin brought up the problem of holidays and the difference in them between the unions. Steve’s concern was that they lost a holiday. Steve reported that TRW is appealing their assessment. This would amount to approximately $72,000 in taxes.
Motion by Ted Perillo and second by Jerry Lowery to go into Executive Session at 11:55 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Closed Meeting Certification – Clark County Board
Specific Exception Cited: A. Litigation B. FOP negotiation
Brief Description Discussed: A. TRW tax appeal B. Board received offer from FOP
I certify that I understand Section 2 of the Illinois Open Meetings Act and that to the best of my knowledge and belief no other topic was discussed during the closed meeting or closed portion of the meeting, in violation of the Illinois Open Meetings Act.
/s/ Leroy Ingrum, Presiding Officer
Motion by Ted Perillo and second by Chuck Davis to come out of Executive Session at 12:15 p.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Chuck Davis that the preceding bills as listed in the County Board record be approved. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Jerry Lowery that One Day and Mileage Claims be approved. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Dale Murphy and second by Jerry Lowery that the meeting be adjourned until April 17, 2008 at 9:00 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted and the meeting was adjourned at 12:16 p.m.
IN ATTENDANCE: Jerry Parsley – Sheriff, Jim Bender – 9-1-1, Dennis Simonton – State’s Attorney, Jack Ward – County Highway Engineer, Susan Guinnip – Clark County Extension, Tiffany Macke – Economic Development, Larry Cornwell, Warren Le Fever, Steve Turpin – Supervisor of Assessments, Carol Holbert – Kemper CPA Group, Sheri Higginbotham – Treasurer, Terri Reynolds – Circuit Clerk, Kathy Oakley – Deputy Circuit Clerk, Lili Powell – Chief Probation Officer, Steve Autor and Kent Knee – Digital Communications.
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