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Proceedings of the Regular Meeting Clark County - January 17, 2008
The regular meeting of the County Board met January 17, 2008 at 9:00 A.M. and was called to Order by Chairman Leroy Ingrum. County Clerk Bill Downey led the pledge of allegiance.
ROLL CALL 9:00 A.M.
Jerry Lowery District #1 William "Bill" Weaver District #2 Ted Perillo District #3 Chuck Davis District #4 Dale Murphy District #5 (absent) Todd Kuhn District #6 Leroy “Jumbo” Ingrum District #7
Motion by Jerry Lowery and second by Todd Kuhn to approve the minutes of the December 20 meeting. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Bill Weaver to approve the General Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Chuck Davis and second by Bill Weaver to approve County Highway Claims. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Jack Ward, County Highway Engineer, was out of town. Rhonda Cooper reported that roads are open and the auditors stated that the highway had stayed within 10 percent of its budget and there was no need to amend. Ambulance Coordinator Carla Zachary presented the Board with a monthly run report. She also had information regarding some new cots that they are looking at and will consider purchasing them after next month’s meeting.
Motion by Bill Weaver and second by Ted Perillo to approve the County Clerk’s monthly report for December 2007. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Jerry Lowery to approve the Circuit Clerk’s monthly report for December 2007. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Chuck Davis to approve the Sheriff’s monthly report for December 2007. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Jerry Lowery and second by Bill Weaver to approve the Treasurer’s monthly reports for November and December 2007. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Jerry Lowery and second by Chuck Davis to approve the Supervisor of Assessments’ monthly report for December 2007. The Chairman put the question and
upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Steve Autor of Digital Communications presented the Board with a new phone system proposal for the Courthouse. There is a 5-year warranty available through March 31. The total install is $11,692 and is proposed to decrease the monthly phone bill by $513.25. The changeover would take about 60 days. There is a one-year labor warranty. The Board asked for figures on the jail to be presented at the next meeting. This might also include the 9-1-1 building.
Jim Bender, 9-1-1 Coordinator, spoke to the Board about signs and addressing. Steve Turpin wants to get addresses from 9-1-1 and Jim Bender said this can be worked out. Chairman Leroy Ingrum reported on last nights jail committee meeting. Ted Perillo and Todd Kuhn also reported on two speakers that were at last nights jail committee meeting. The potential architects stated that their fee would be approximately 8 percent of proposed construction costs. A construction manager’s fee would be approximately 5 ½ percent plus the cost of having a man on site. The architect and construction manager’s positions would not have to be put out for bid. Sheriff Jerry Parsley and Chairman Leroy Ingrum will both go see jails that were built by RQAW and Hannig Construction. Tiffany Macke stated that she is working with Martinsville and Casey school districts. Tiffany also reported on postings on the Clark County NOW web site.
Chairman Leroy Ingrum opened the proposal for Courthouse heating and air conditioning that was submitted by Morgan’s Plumbing of Marshall. The total estimate was for $154,269. Mitch Morgan answered questions. Mitch figured the installation of the entire system might take three months. The Board took a short break at 10:35 a.m. and was back in session at 10:50 a.m.
Motion by Bill Weaver and second by Todd Kuhn to accept the bid of Morgan’s of $154,269 for the installation of a new heating and air conditioning system. The first installment to be paid with preceding bills. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
The need for an employee handbook was discussed. Todd Kuhn and Jerry Lowery will meet with Steve Turpin on this matter. Todd and Leroy will look at doing something with the interior Courthouse steps.
Motion by Jerry Lowery and second by Todd Kuhn to go into Executive Session at 11:15 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Closed Meeting Certification – Clark County Board
Specific Exception Cited: A. FOP Negotiations
I certify that I understand Section 2 of the Illinois Open Meetings Act and that to the best of my knowledge and belief no other topic was discussed during the closed meeting or closed portion of the meeting, in violation of the Illinois Open Meetings Act.
/s/ Leroy Ingrum, Presiding Officer
Motion by Bill Weaver and second by Chuck Davis to come out of Executive Session at 11:45 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Todd Kuhn and second by Chuck Davis to pay with preceding bills a claim to Old National Bank for Circuit Clerk’s Safe Deposit Box rental in the amount of $26.50 out of 001-409.00-025 (document storage). The Chairman put the question and upon
the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
County Clerk Bill Downey reminded the Board that absentee and early voting is presently going on for the Presidential Primary and any Clark County residents can stop in his office and vote. The office will also be open on Saturdays from 8:00 a.m. to 12:00 p.m. Election Day is February 5th.
Motion by Ted Perillo and second by Jerry Lowery that the preceding bills as listed in the County Board record be approved. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Ted Perillo and second by Chuck Davis that One Day and Mileage Claims be approved. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted.
Motion by Bill Weaver and second by Chuck Davis that the meeting be adjourned until February 21, 2008 at 9:00 a.m. The Chairman put the question and upon the roll being taken all members present voted “aye”. Whereupon the Chairman declared the motion adopted and the meeting was adjourned at 11:50 a.m.
IN ATTENDANCE: Jerry Parsley – Sheriff, Deb Sowers – Lincoln Trail Publishing, Jim Bender – 9-1-1 Coordinator, Rhonda Cooper – Highway Department, Larry Cornwell, Warren Le Fever, Sheri Higginbotham – Treasurer, Steve Turpin – Supervisor of Assessments, Lili Powell – Chief Probation Officer, Tiffany Macke – Economic Development, Terri Reynolds – Circuit Clerk, Steve Autor – Digital Communications and Mitch Morgan – Morgan’s Plumbing.
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